Epic EHR Conversion and Migration

Epic Expertise You Can Count On

When you need help navigating Epic’s complex data architecture and module dependencies, MediQuant has the EHR conversion know-how to help you side-step costly pitfalls and execute your transition with confidence.

15 years

of Epic conversion and
migration expertise

500

Migrations
completed

300+

Epic Community
Connect projects

Less Risk, More Results to Maximize Your Epic EHR Conversion Investment

Epic is the undisputed leader of the EHR market, powering more than 70% of new implementations. With licensing and maintenance costs ranging between $1 million to over $500 million, moving to Epic isn’t just an upgrade; it’s a long-term investment you can’t afford to take a chance on.

Epic is Complex, MediQuant Makes EHR Conversion  Easier

Skip the headaches. We’ve seen and successfully managed it all in our 15 years supporting EHR conversions and Epic migrations. Partner with us to turn hard-earned lessons learned into best practices for a smooth, secure, and surprise free transition to Epic.

Missed Deadlines & Budget Overruns → Proactive Planning

Unclear project needs lead to delays and cost overruns. Our planning process covers staffing, timelines, and budgets in detail, so your project stays on track and under control from day one.

Incompatible Data Sets → Precision Data Mapping

Data misalignment disrupts workflows. Our precision data mapping ensures every critical code is accurately translated into Epic, using mapping workbooks to prevent misaligned records and keep workflows running smoothly.

Data Loss, Corruption, Inaccuracy → Rigorous Testing and Validation

We safeguard your data with multiple levels of iterative testing. With access to MediQuant’s vast library of testing scripts, we follow Epic's Best Practice approach for Small-Scale, Large-Scale and Full-Scale validation to ensure your EHR data conversion services deliver accurate, reliable results. We also provide validation workbooks to help guide your teams.

Disruptions During Data Transfer → Reliable Data Transformation 

We leverage our proven Extract Transform Load (ETL) process to convert legacy data efficiently. This reduces reliance on legacy application formats and APIs, ensuring smooth integration and minimal disruption.

Epic EHR Solutions That Evolve with You

Whether you’re expanding, integrating, or future-proofing applications, we help ensure your Epic EHR conversion strategy stays aligned with your needs. Beyond conversion support, we offer expertise in:

Legacy Active Data Archival

Archiving legacy data significantly reduces IT risks and costs. DataArk®, MediQuant’s flagship data archival platform, provides secure, centralized access toactive and historical records all from one platform. DataArk integrates with Epic and is featured in Epic’s Connection Hub.

Want to see DataArk in action? Schedule a Data Ark demo.

Built as an extension of the DataArk platform, CommunityArk™ is designed for  smaller, less complex data sets, while still offering robust features, including  seamless clinician access to archived records directly from your current EHR.

Interested in a closer look? Schedule a CommunityArk demo.

Epic Community Connect

Looking to expand your Epic network? In addition to legacy data archival, MediQuant can help your organization convert its data into Epic and Epic  Community Connect. With 300+ successful projects and a nine-year partnership with Epic Community Providers, we bring the expertise needed to ensure consistent, secure transitions across all your locations.

Considering or Planning an Epic EHR Conversion? Request a demo to learn how we can help.

Our Data Conversion Approach: Epic Expertise at Every Step

Successful IT transitions are built on precise, well-executed conversions. Our approach to EHR conversion minimizes operational, clinical or revenue cycle disruptions—at every step.

Discovery, Planning, and Kick-Off

We start with a technical assessment to create a tailored roadmap based on your goals. Before kickoff, we confirm technical readiness and align teams for a successful launch.

Data Extraction and Transformation

We extract and convert your legacy data into Epic-compatible formats (CSV, HL7, CCD), preparing it for flawless integration. Learn more about Epic data extraction best practices

Seamless Patient Data Load 

We support your HIM team with the MPI Load process, delivering patient data from legacy applications and providing updates between data loads to stay current.

Internal Testing for Data Integrity

Critical clinical codes and data undergo rigorous testing to ensure accurate translation from your legacy application to Epic.

5 Precision Mapping & Data Translation

We validate the translation of high-priority clinical codes to maintain continuity for critical workflows.

Iterative Testing for Confidence 

Multiple rounds of detailed chart comparisons confirm the accuracy of your data transfer, giving your team full confidence before go-live.

Comprehensive Epic Validation

We perform validation at multiple levels to ensure your data is complete, accurate, and fully ready for conversion.

Final Bulk Load into Epic’s Production Database (PRD)

Performed weeks before go-live, the final data load gives your team time to verify data integrity and resolve issues before transition.

Ensuring Accuracy for Go-Live 

GAP loads capture any last-minute changes, ensuring your data is up-to-date and fully prepared when Epic goes live.

The Epic Experts You Call When You Can’t Afford to Fail

We know Epic inside and out. MediQuant offers unmatched Epic expertise to ensure your migration and conversion is smooth, seamless, and successful.

EpicCare Ambulatory (Outpatient Clinical System)

EpicCare Inpatient (ClinDoc)

Beaker (Laboratory Information System)

Radiant (Radiology Information System)

Willow (Pharmacy Management)

OpTime (Surgical Management)

Beacon (Oncology)

Stork (Obstetrics)

Clarity (Reporting)

Prelude (Registration & Scheduling)

Bridges (Interface Engine)

Resolute (Billing-Professional & Hospital)

Epic Success Stories

See real results from healthcare organizations that have trusted us with their Epic migrations:

Saved $14M annually with 60 migrations and preserved  $100K in revenue through archiving.

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Decommissioned two billing applications to save $2M in project costs.

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Achieved $6.35M in cost savings by migrating 25 years  of data.

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California Non-Profit Managed Care Organization:

Converted and migrated data from 95 facilities and 2,000+ med...

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Frequently Asked Questions

What’s the difference between a conversion and a migration?

Migration refers to the full data move from one application to another. Conversion is a specific process within the larger migration where data is transformed into a format usable by the new application.

What types of data or applications are typically converted during an Epic migration?

Clinical, financial, and administrative data—including both discrete (structured) and non-discrete (unstructured) formats. (This includes healthcare data conversion and medical data conversion as needed.)

How do you ensure data accuracy during conversion?

We follow Epic’s Best Practice validation model, involving Small-Scale, Large-Scale, and Full-Scale phases. At each stage, MediQuant provides validation workbooks to guide your team through the process.

What happens to legacy data not converted into Epic?

Unconverted data is securely archived in DataArk, giving you access for compliance, reporting, and future use.

How long does an Epic migration take?

Timelines typically range from 9–12 months, depending on:

Number and complexity of source applications
Access to source databases
Scope and volume of data
Types of data being converted

What are the key roles and responsibilities in an Epic conversion migration?

A typical project team includes:

Project Manager (PM): Oversees the project timeline, budget, and team coordination.
EPIC Bridges Certified Resource: Manages the data load into Epic.
Implementation Consultant (IC): Provides expert guidance on application implementation.
Interface Project Manager: Manages interface setup and integration (if interfaces are being implemented).
Extractor: Handles data extraction from legacy applications.
Data Conversion Specialist: Performance transformation and conversion data from legacy application to the new application